Location: Central Pennsylvania Food Bank - Harrisburg, PA
Reporting Relationship: Director of Finance and Accounting
FLSA Status: Exempt
Position Summary: The Senior Accountant – Financial Accounting assists the Director of Finance and Accounting by performing some of the financial reporting, accounting, and personnel administrative activities of the Central Pennsylvania Food Bank (CPFB). The Senior Accountant – Financial Accounting is engaged in a range of financial and administrative activities, including general ledger accounting, coordinating the annual audit, payroll and benefit administration, monitoring certain financial controls, and tracking grant financial activity.
Prepare bank reconciliations, general ledger reconciliation, and other necessary work papers in a timely and accurate manner.
Perform month-end closing procedures and preparation of monthly financial statements and reports within the allotted closing schedule.
Effectively research and investigate variances and discrepancies in the general ledger and budget reports, and communicate issues to others for resolution, as necessary.
Monitor data entry into the general ledger (including donations, accounts receivable, accounts payable, agency orders, and inventory); propose and prepare journal entries, and coordinate with data entry processors to correct errors.
Track grants and other restricted funds, and effectively communicate activity to others.
Assist with accounts receivables and accounts payable functions performed by the Senior Accountant – Administrative Accounting and Accounting Clerk, as needed.
Coordinate the payroll function, including review of bi-weekly payroll prepared by other staff, prepare bi-weekly payroll as needed, interact with CPFB staff members on payroll issues, process time off, distribute payroll, and handle other confidential materials requiring a good knowledge of payroll and IRS requirements.
Assist the Director of Finance and Accounting in preparing the annual budget.
Assist the Director of Finance and Accounting with the preparation of financial analyses, metrics reporting, and data analysis for the Executive Director, Leadership Team, and Board to track and report financial activities, status of funds, budget variances, inventory, capital expenses, and endowment spending.
Assist the Director of Finance and Accounting and Independent Auditor with the annual financial statement audit, Circular A-133 audit, IRS Form 990, and other required reporting as requested.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Knowledge, Skills, and Abilities:
Abide by the CPFB’s values and appropriate business ethics at all times
Must be able to make independent decisions
Work independently as well as a member of the “team”
Ability to multitask, including excellent attention to detail, accuracy, and meeting deadlines
Must have strong verbal, written, analytical, and organizational skills
Ability to maintain confidentiality
Ability to operate standard office equipment (machines, tools, and devices) used in performing only the essential function include computer and related equipment, typewriter, calculator, photocopier, fax machine, and telephone.
Supervisory Responsibilities: None
Physical Requirements or Licenses:
Ability to travel that may include consecutive overnight stays, and traveling by car, bus, and airplane.
Conditions may include working outside in inclement weather, working closely with others, working alone, and working protracted or irregular hours.
Must be able to occasionally lift or move up to 15 pounds.
The work environment is typically quiet.
About Central Pennsylvania Food Bank
Central Pennsylvania Food Bank is a nonprofit Pennsylvania corporation that sources, warehouses and distributes wholesome donated food for the benefit of individuals and families in need in 27 counties in Central Pennsylvania. The Food Bank operates a primary warehouse in Harrisburg, Pennsylvania and a satellite warehouse in Williamsport, Pennsylvania that distribute food in partnership with over 900 nonprofit member agencies that directly serve people in need. The Food Bank and our member agencies rely substantially on volunteer services to carry out their charitable activities.
The Food Bank receives donated food from growers, processors, wholesalers, retail grocers food drives and government programs. In recent years, consistent with national trends increases in demand have outpaced the supply of donated food, resulting in the need for the Food Bank to supplement its distributions with purchased product.
In addition to accepting food donations, the Food Bank solicits monetary donations from individuals, businesses, and other organizations to help fund the costs of carrying out its charitable mission. Individuals in need do not pay any costs for the food provided by the Food Bank.