University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
School/Center Overview The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
Duties Reporting to the Director of Budgeting and Capital Planning, this position is responsible for the management of three Capital Accountants, one Accountant/Financial Analyst and one co-op student who manage capital accounting responsibilities. Day to day responsibilities include overseeing accounts payable functions, general ledger accounting, accurate forecasting of cash flows, recording general and budget journal entries, financial reporting and account analysis utilizing established capital accounting procedures for Construction In Progress (CIP).
Incumbent will insure the accuracy and timely completion of all project reconciliations, close outs, the project management fee schedule update and journal entries. In addition to daily operations, the person is responsible for designing and creating reports for executive management review of capital accounting work load metrics.
Incumbent will ensure proper procedures are implemented that adhere to acceptable audit practices and will take a lead role in the project audit process including the preparation of draft responses to any findings as they relate to accounting practices, develop lessons learned from any findings, and determine methods to avoid repeated findings.
This position will analyze financial data by project or across projects as needed, including verifying componentization asset categories of construction for entry to the fixed asset system and prepare ad hoc reports as required.
Incumbent will review and monitor the preparation and presentation of financial management reports outlining cost to budget variances, cash flow projections, and Procure to Pay (P2P) statistics. This person is critical to the success of capital accounting administration and is required to have strong leadership skills to effectively manage people, processes, interactions with project management staff and changes to information technology systems required to complete work.
Incumbent will facilitate inter-departmental meetings with Project Managers, Directors, Capital Accountants and Executive Directors to insure clear communication of best practices as well as to foster a collaborative work environment.
Incumbent will prepare the first draft of the Capital Advisory Group (CAG) documents, validate proposed project funding with the appropriate representatives from the schools/centers, and distribute the CAG documents via Penn+Box in accordance with the published meeting schedule.
Incumbent will attend the CAG meetings, keep detailed notes, and prepare and distribute minutes. Incumbent will prepare and distribute Capital Council documents, and prepare minutes subsequent to the meeting.
Incumbent will prepare the first draft of the Budget & Finance Committee of the Board of Trustee documents and distribute for review by the Director of Budget and Capital Planning, Executive Director of Administration and Vice President of Facilities and Real Estate Services. In addition to the ongoing staff performance management of the department, Incumbent is responsible for all human resource functions related to staff, including hiring, training, employee development, formal performance management process, and employee engagement.
The person will continually evaluate and re-design key business processes with the goal of implementing best practices and improving effectiveness of the capital accounting system (E-Builder).
Incumbent will oversee the preparation of comprehensive documented procedures for each role in the organization and follow-up annually that they are updated according to any process improvements, system upgrades and changes in dependent processes.
Qualifications A Bachelor's Degree and 5 years to 7 years of accounting experience or equivalent combination of education and experience is required. At least 3 years managing and developing a team of staff accountants. CPA certification preferred. Ability to produce timely completion and quality work results of self and team. Must communicate with employees, customers (internal and external) in a clear, professional and courteous manner which fosters a positive and cooperative work environment. Ability to make sound business/operations decisions quickly and under pressure. Solid working knowledge of computer applications: Microsoft office and accounting software.
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.