This is very responsible professional accounting, administrative and supervisory work involving the performance of a variety of professional financial control functions.
Supervises personnel in the functional areas of accounting, accounts payable, accounts receivable, utility billing, cash receipts, business tax collection, purchasing and payroll processing. Carries out supervisory responsibility in accordance with Township policies. procedures and applicable law. Assists in selecting new personnel. Provides training and instruction. Plans, coordinates, schedules, assigns and reviews work and maintains high work standards. Approves leave and timesheets. Evaluates performance. Ensures maintenance of high customer service standards.
Work involves responsibility for assisting the Chief Financial Officer in the day-to-day management of the Finance Department and for the implementation of finance policy, procedures, systems and audit recommendations. Duties include account reconciliations, cash management, accounting for various funds, monthly financial reports, year end reports, bank reconciliations, financial analysis and audit preparation. This position also has the responsibility for making difficult accounting technical decisions. The work requires that the employee have considerable knowledge, skill and ability in all phases of accounting.
Works under the direction of the Chief Financial Officer.
Directs accounting system through accounting staff including accounts payable, accounts receivable and payroll. Oversees staff accountant’s daily activities and work product.
Maintains and organizes budgetary and fiscal records in compliance with federal and state laws, generally accepted accounting practices, GASB and ordinances.
Works with Accounting Supervisor and Chief Financial Officer to determine cash needs for Township operations; helps manage bank accounts to meet cash needs.
Prepares a variety of reports including monthly, quarterly and annual financial status reports; prepares surveys and other government reports as directed.
Helps oversee and control the encumbrances and expenditure of Township and departments’ approved budgets. Answers questions from other Township departments regarding financial information and other related information.
Prepares accounting entries as needed, including year-end journal entries for various funds.
Oversees the Township’s tracking, accounting and overall management of capital assets.
Aids in the oversight, maintenance and operation of the Township financial system including creation of new job codes, object codes and general ledger accounts.
Reviews all journal entries prepared by staff.
Prepares journal entries of revenues for sanitary sewer rents, real estate taxes and miscellaneous revenues from state and federal grants.
Reviews all escrow release requests and other refunds as requested by other departments.
Assists Chief Financial Officer in the preparation of the annual operating budget. Prepares analytical financial and statistical reports. Monitors budget results as needed for departments to ensure a continuing cost control efforts and responsible management.
Schedules, assigns and reviews work of subordinates and assesses their performance. Assists personnel activities such as hiring, training, advising and discipline for the Finance Department.
Assists in designing changes in accounting and other financial management procedures and formats as necessary.
Assists external auditors with audits and develops internal audit procedures. Helps lead development of annual Comprehensive Annual Financial Report (CAFR) in conformity with GFOA certificate program.
Review and approves AP batches presented for payment.
Assists in supporting the Township Pension Board including preparation of agendas, minutes and execution of pension directives as recommended by the Pension Board.
Attends meetings and represents Finance Department in absence of Chief Financial Officer. Occasionally attends evening Board of Commissioners and Board Finance Committee meetings.
Performs related work as required.
A bachelor's degree from a recognized college or university in business, accounting, public administration or a related field, plus a minimum of five to seven years of responsible accounting experience including relevant supervisory experience. Master’s degree, governmental accounting or audit experience or CPA is desirable.
Considerable knowledge of financial and accounting systems, ability to quickly learn the Township’s financial system, financial policies and reporting requirements.
Considerable knowledge of governmental accounting principles and procedures, including auditing, payroll, cash management, budgeting and municipal pensions.
Considerable knowledge of the operations of municipal departments from an accounting perspective.
Considerable skill in business mathematics.
Knowledge of governmental purchasing regulations and standards.
Considerable ability to utilize Microsoft Office software such as Word, Excel and Outlook for report writing, spreadsheet manipulation and electronic communication functions.
Considerable ability in oral and written communications.
Considerable ability to manage staff and supervise the work of others in a productive manner.
Considerable ability to establish and maintain effective working relationships with supervisors, colleagues, subordinates, banks, officials of other governmental agencies and the general public.
Ability to sit for up to 8 hours a day and to move about the department and Township building.
Ability to utilize computer equipment including keyboard, calculator and/or adding machine.
Ability to use both hands for firm grasping, repetitive actions and fine manipulation including typing and writing.
Ability to lift and carry from 10-35 pounds of materials up to 20% of the workday involved in routine office procedures.
Based on merit, experience, training, education, writing samples, test scores and pre-employment background checks.